How Airlines Can Master Fuel Ticket Management
How Airlines Can Master Fuel Ticket Management
Fuel tickets might not be the star of your operations, but they’re the unsung heroes that keep your airline's fuel management process moving smoothly. These small, yet essential documents are the foundation for precise invoice validation, real-time inventory management, and environmental SAF compliance.
But let’s face it—fuel ticket management is anything but straightforward. Paper tickets arrive late, incomplete, or not at all. Even electronic data can show up in formats so incompatible you’d think they were designed to confuse. These challenges create bottlenecks and inefficiencies that ripple through your operations.
At Atraxo, we’ve built the Ticket Workbench to help airlines tackle these issues head-on. Let’s start by exploring the key objectives airlines aim to achieve—and the obstacles that stand in their way.
What Airlines Need (and the Challenges in the Way)
What Airlines Need (and the Challenges in the Way)
1. Digitizing Data: Turning Data into Information
The Objective: Many refuelers at airports still provide paper tickets, making it difficult for airlines to automate workflows and maintain accurate records. The goal is to digitize these tickets efficiently as a prerequisite to digitalize fuel-related business processes.
The Challenge: Paper tickets come with a host of headaches:
- Lost or Delayed Tickets: A late ticket can derail critical workflows.
- Unreadable Tickets: Smudged handwriting or damaged documents make digitization tricky.
- Manual Entry Errors: Transferring data by hand is slow, error-prone, and costly.
2. Precise Invoice Validation
The Objective: Fuel tickets are crucial for ensuring suppliers are paid accurately. Airlines need to match ticket data with flight events and contracts to validate delivery quantities, pricing, and terms.
The Challenge:
- Incomplete Data: Missing data like delivery details or flight information disrupt invoice validation.
- Data Discrepancies: Mismatches between fuel tickets and flight events create disputes and delays.
3. Real-Time Inventory Management
The Objective: Fuel tickets aren’t just about payments—they’re also the backbone of accurate inventory tracking. Airlines rely on them to manage fuel inventories efficiently across locations.
The Challenge:
- Inaccurate Records: Errors in ticket data can lead to overstocking or running out of fuel at critical times.
- Disjointed Workflows: A single missing ticket can cause cascading issues in inventory management.
4. Sustainability and Environmental Reporting
The Objective: As sustainability takes center stage, airlines need precise data to track fuel consumption and SAF (Sustainable Aviation Fuel) usage for proper environmental reporting.
The Challenge:
- Incomplete SAF Data: Missing details like blending ratios make reporting impossible.
- Unstandardized Formats: Inconsistent data structures complicate compliance reporting.
How Atraxo's Ticket Workbench Solves These Challenges
How Atraxo's Ticket Workbench Solves These Challenges
The Atraxo Ticket Workbench is designed to address these pain points through powerful features that automate processes, validate data, and integrate seamlessly with your systems. Here’s how we help airlines achieve their goals:
1. From Paper to Digital: Simplifying Data Capture
Paper tickets? No problem. Atraxo bridges the gap between analog and digital with tools that make manual data entry almost enjoyable (we said almost).
- Empowering Station Managers and Suppliers: Enable local teams to capture ticket data directly in the system.
- Default Values and Smart Tools: Simplify manual entry with pre-filled fields, automatic supplier assignment, and customizable workflows.
These tools not only digitize paper tickets but do so with a focus on accuracy and speed, minimizing errors and delays.
2. Data Transformation: Making Formats Work For You
Fuel tickets come in all shapes and sizes—CSV files, Excel sheets, or IATA XML. The Atraxo Aviation Hub ensures that no matter the format, data flows seamlessly between your systems and your partners.
- Automated Format Conversion: Forget manual reformatting; we’ve got it covered.
- Custom Field Mapping: Define how data should flow into your system for maximum flexibility.
- Handling Incomplete Data: Tickets flagged as missing details are buffered and enriched later, ensuring no ticket gets left behind.
3. Data Validation: Catching Errors Before They Spread
Atraxo ensures every ticket is reviewed and corrected before it moves further in the workflow.
- Technical Validation: Identify missing fields, duplicates, and format issues.
- Business Validation: Verify ticket data against flight schedules, contracts, and base data such as aircraft tank capacities.
This guarantees that only high-quality, error-free data enters your operational systems.
4. Data Amendment: Enriching and Enhancing Your Tickets
Fuel ticket data often needs extra context to be useful. Atraxo enriches your data with:
- SAF Blending Ratios: Add SAF blend ratio information received from your tank farm operator to your fuel tickets to enable proper environmental reporting.
- Density and Temperature Details: Normalize fuel volumes for accurate inventory calculations.
With the Atraxo Aviation Hub, these enriched data sets are seamlessly shared with relevant stakeholders, ensuring alignment and accuracy across your entire fuel process.
Conclusion: Ready to Take Control of Your Fuel Tickets?
Fuel ticket management doesn’t have to be chaotic. With Atraxo's Ticket Workbench, airlines can streamline processes, validate data effortlessly, and achieve operational excellence. From digitizing paper tickets to enriching data for sustainability reporting, our platform makes it easy to tackle challenges and achieve your goals.
Ready to elevate your operations? Contact Atraxo today and let’s transform the way you handle fuel tickets.
