The Atraxo Tender Workbench
The Atraxo Tender Workbench
Streamlined Tender Management
The Tender Workbench is a SaaS solution that streamlines and automates the fuel tender process for aviation fuel suppliers, enhancing efficiency, control, and responsiveness.
Streamlined Tender Management for Aviation Fuel Suppliers
The Atraxo Tender Workbench is a Software as a Service (SaaS) solution designed to optimize and automate the entire tender process for aviation fuel suppliers. From tender registration to bid creation, negotiations, and contract finalization, the Tender Workbench provides the features needed for efficient, transparent tender management. Gain full control, reduce errors, and react swiftly to updates — all in one platform tailored to meet the demands of aviation fuel suppliers.
The tender invitation is registered in the system, either through electronic import (e.g., CSV, IATA XML, Excel) or manual entry, ensuring all relevant tender data are accurately documented for further processing.
Step 1Register tender invitations
Step 2Prepare bidding
Identify operated and non-operated locations, maintain an up-to-date list of partner suppliers, and set up payment terms, invoicing standards, and currency conversion methods. Prepare a master agreement template for consistency.
Operated locations can use pricing structures from existing contracts, active tenders, or historical data to generate bids, while non-operated locations require external tenders or already available price proposals from partner suppliers. Finalize bids through internal review and submit to customer.
Step 3
Generate and submit bids
Generate and submit bids
Step 4Negotiate Bids
Receive and document customer feedback, adjust bids (pricing, terms) as needed, and resubmit for internal approval before sending revised bids. This step is repeated until the customer’s tender deadline is reached.
Document customer responses as bid awards or declines, submit awarded bids for final internal approval, and prepare awarded bids for contract creation, ensuring readiness for the next activities in contract generation.
Step 5Process Awards and Declines
Step 6Generate contracts
Use awarded bids to draft and generate location-specific contracts, confirm selected proposals for non-operated locations, and send contracts to customers for e-signing. Signed documents are archived for legal and operational purpose.
Generate and forward fuel release authorizations to the Into-plane service provider, ensuring they are equipped with all required information to handle fuel logistics as per finalized contract terms.
Step 7Notify into-plane service
Step 8Transfer data to ERP
Transfer data of executed contracts to the ERP system for seamless integration with planning, scheduling, and operations to support logistical and financial processes linked to the awarded bids.
Compile a debriefing report concerning the tender process performance, analyzing data from each step to compile information for future tenders and to identify improvement areas, thus enhancing overall tender management and strategic decision-making.
Step 9Tender debriefing
Streamlined Tender Management for Aviation Fuel Suppliers
The Atraxo Tender Workbench is a Software as a Service (SaaS) solution designed to optimize and automate the entire tender process for aviation fuel suppliers. From tender registration to bid creation, negotiations, and contract finalization, the Tender Workbench provides the features needed for efficient, transparent tender management. Gain full control, reduce errors, and react swiftly to updates — all in one platform tailored to meet the demands of aviation fuel suppliers.
Step 1Register tender invitations
The tender invitation is registered in the system, either through electronic import (e.g., CSV, IATA XML, Excel) or manual entry, ensuring all relevant tender data are accurately documented for further processing.
Step 2Prepare bidding
Identify operated and non-operated locations, maintain an up-to-date list of partner suppliers, and set up payment terms, invoicing standards, and currency conversion methods. Prepare a master agreement template for consistency.
Step 3
Generate and submit bids
Generate and submit bids
Operated locations can use pricing structures from existing contracts, active tenders, or historical data to generate bids, while non-operated locations require external tenders or already available price proposals from partner suppliers. Finalize bids through internal review and submit to customer.
Step 4Negotiate Bids
Receive and document customer feedback, adjust bids (pricing, terms) as needed, and resubmit for internal approval before sending revised bids. This step is repeated until the customer’s tender deadline is reached.
Step 5Process Awards and Declines
Document customer responses as bid awards or declines, submit awarded bids for final internal approval, and prepare awarded bids for contract creation, ensuring readiness for the next activities in contract generation.
Step 6Generate contracts
Use awarded bids to draft and generate location-specific contracts, confirm selected proposals for non-operated locations, and send contracts to customers for e-signing. Signed documents are archived for legal and operational purpose.
Step 7Notify into-plane service
Generate and forward fuel release authorizations to the Into-plane service provider, ensuring they are equipped with all required information to handle fuel logistics as per finalized contract terms.
Step 8Transfer data to ERP
Transfer data of executed contracts to the ERP system for seamless integration with planning, scheduling, and operations to support logistical and financial processes linked to the awarded bids.
Step 9Tender debriefing
Compile a debriefing report concerning the tender process performance, analyzing data from each step to compile information for future tenders and to identify improvement areas, thus enhancing overall tender management and strategic decision-making.
